This platform allows for reporting of information obtained in a work-related context regarding a breach of national or directly applicable European law by the University.

The University takes whistleblowing cases very seriously and therefore only serious cases should be reported. As such, whistleblowing reports will be treated as a formal complaint by the University.

Topics that do not fall under this scope should be reported to other University channels – a list of suggested alternative resources is annexed to the Whistleblowing policy.

Deliberately false reporting may lead to disciplinary measures.

When in doubt about where to report a serious concern about a breach of national or directly applicable European law by the University, submit your report through the University’s whistleblowing platform, where it will be assessed and, where applicable, addressed to a different University channel.

A report can be submitted by those who obtain information in a work-related context regarding regarding a breach of national or directly applicable European law by the University, including:

• University staff, including civil servants
• The members of the Board of Governors
• University students
• Volunteers and interns
• Contracts, sub-contractors and suppliers

Reports can also be submitted by those whose professional relationship with the University has ended, or not yet started, for example during the recruitment process.

You can submit a Whistleblowing report via Uni.lu Reporting system. This link will take you to a confidential and secure online platform provided by the company EQS. It also contains further information on its use. Reports can be submitted in a University language (English, French, German, Luxembourgish) of your choice.

Please complete the questionnaire on the online platform with as much detailed and factual evidence as possible to allow the case to be further investigated.

The receipt and initial assessment of reports through the confidential online channel is handled by KPMG who have been selected to support the University in managing the platform. They may request further information as part of the initial assessment.

If the report is assessed to be in scope it will be passed to the Rector, who will decide on an appropriate follow-up with a review group selected by the Rector. The Chairman of the Board of Governors will be informed by the review group.

For follow-up including investigations, other University services and external assistance may be involved, depending on the nature of the case.

Anonymous reporting will not be accepted as it can hamper an investigation and means protection cannot be provided in the event of retaliation.

Reports should therefore be submitted directly by those wishing to report an illegal act or omission, and not via an intermediary.

A confirmation of receipt will be issued within seven days. Further information may be requested from the reporter before proceeding further.

Feedback regarding the assessment of the report and, as relevant, any subsequent actions taken will be provided to the reporter within three months of the initial confirmation of receipt.

Retaliation against those raising concerns within the scope of the University’s Whistleblowing policy is prohibited. A non-exhaustive list of prohibited retaliatory measures is annexed to the Whistleblowing policy. As applicable, other protective measures such as a temporary adjustment of working conditions may be applied.

All reports, including the identities of those reporting and the subjects of the matter reported, will be treated confidentially.

These protection measures also apply to:

• facilitators – persons who help reporters in a professional context during the reporting process;
• third parties connected to the reporter, such as colleagues, who could be at risk of retaliation in a professional context;
• legal entities owned by the reporter, or for which they work or with which they are linked in a professional context.

Those intentionally submitting a false report do not benefit from protection under the Whistleblowing policy, and the University will take appropriate disciplinary measures in this event.

Information about those to whom the report relates will be kept confidential and will not be disclosed to anyone not involved in consideration of the issue.

If those about whom the reports relates form part of the subject of an investigation, then at an appropriate stage of the investigation, they will receive an opportunity to respond to the allegations before any conclusion is reached.