Erasmus+ Mobility for staff teaching & training

General rules

You can participate if you are a staff member of the University of Luxembourg (academic, technical and administrative staff and PhD students under contracts);

• Have signed an employment contract with the University of Luxembourg (permanent or fixed-term).
• The amounts allocated (contribution to travel costs and individual support for physical mobility) depend on rules set by the European Commission and not by the University (financial guidelines);
• The applicant may be a national of any country;
• Please apply at least 45 days before the start of your mobility;
• The mobility period cannot be shortened;
• The minimum duration is 2 days and the maximum duration of mobility is 12 days / academic year (Europe);
• The minimum duration is 5 days and the maximum duration of mobility is 12 days / academic year (Outside Europe);
• You can go on mobility as many times as you like until you reach the 12-day limit;
• The training institution must be located in a country participating in the Erasmus+ programme;
• The mobility can only take place if funds are available to cover the expected cost;
• You have to advance the costs of your mobility, the costs will be reimbursed to you on your return;
• The amount allocated depends on the distance travelled (from the University of Luxembourg) and the duration of your stay, this will be calculated in the grant agreement;
• The number of travel days allocated is determined by the geographical location of the host institution. From 1 March 2024, the rule is that 2 days will be added to the individual support you receive.(unless your mobility takes place in an institution in the Greater Region).
• You must, by your own means, find a mentor who agrees to host you among the staff of the host Institution during the desired mobility period;
• Submit an official letter of invitation signed by the mentor / organization / institution who will be responsible for you;
• The mobility and grant agreements will have to be approved and signed by the home institution (you, head of BRI, DA, rector) and by the host institution;
• Your manager / supervisor must approve your mobility by written;
• For staff mobility outside Europe, there are only a few spots available in some institutions (see the section “Spots available outside Europe” below).
• The University of Luxembourg does not provide additional payment for teaching hours at another university, except of course the reimbursement of travel and accommodation costs. If the teaching hours are outside your contractual hours (40 hours/week) and the other University where you are going to teach wishes to remunerate you, you will have to prior request an authorization for ancillary activity.

Conditions

Allowance to receive

The amount you will be allocated depends on the location of the host institution and consists of:

• a contribution to your travel expenses;
• a contribution to your other expenses (hotel and meals) on site.

Note: The amounts allocated (contribution to travel costs and individual support for physical mobility) depend on rules set by the European Commission and not by the University (financial guidelines).

Calculation of the amount allocated =

Travel support (flat rate) depending on location of host institution
+ duration of your mobility (including 2 days for travel) X individual support for physical mobility.

1. Travel day support – Contribution to travel costs

What amount will I receive?

Calculate the approximate amount you may be entitled to for the trip by using the distance calculator.

The rule is that only 2 travel days are allocated (1 for the outward journey, 1 for the return journey except if your mobility is going to take place near Luxembourg: e.g. Saarbrücken then only 1 day – outward and return journey).

Flat rate amount by travel distance:

Note: The “travel distance” represents the distance between the place of origin and the venue, whereas the “amount” covers the contribution to the travel both to and from the venue. 2 days for travel (1 for the outward journey, 1 for the return journey except if your mobility is going to take place near Luxembourg: e.g. Saarbrücken) will be added to the amount of “individual support”.

* Green travel: From the summer semester 2022 onwards, you can receive a bonus if you use environmentally friendly, sustainable means of transport for your trip to your host country. This includes travel by train, bus or the use of carpooling. Submit a corresponding proof and you will receive up to 50,00 Euro and four additional travel days subsidized (e.g. 15€/day; total 110,00 Euro Green-travel Top-up).

2. Individual support for physical mobility

Amount per day and per person by receiving country (programme and partner countries) for staff from programme countries:

For countries outside Europe: go to the “Spots Available Outside Europe” section below

Organising your trip abroad

IMPORTANT: Remember that you must not use the University’s travel agency (travel pro), request the creation of an internal purchase order or use a University credit card, as you will be reimbursed on your private account. You will have to organise it through another agency as you’ll be advancing the cost of your mobility yourself.